New Fiscal year demands New W9 Tax Form

Every working citizen must have an SSN (or Tax ID) confirmed in the IRS. The IRS created a page at to provide information concerning W-9 form.

This page will post information about updated changes regarding W-9 form (for example, legislation adopted after its release). Without this paper, the employer is required to deduct the IRS 28% of the person’s income received by the employee as a tax non-resident.

Do I have to Fill New W-9 every year in?

This is the most frequently asked question, the answer to which is: “Yes if you receive any income in the United States.” If you are an individual, you must confirm your data specified in your charge report once per year. However, if you have changed some data, for example, as a result of marriage in 2018, and did not inform the employer about the change of name, enter the first and last name indicated on your social security card and your new data while reporting in 2019. In this case, it is necessary to take into account some nuances:

Resident Status Proper Identification
Self-employed (freelance) Enter appellation as indicated in the cess paper. It is possible to enter a commercial or company denotation or the name acting under the company name/trademark (DBA) in the  Commercial name of an organization that is not a legal entity.
Partnership, Private limited company or S-corporation Enter the designation of the organization and any commercial or company name or the title acting under the company name/trademark (DBA) in the Commercial denomination of the organization that is not a legal entity.

Reporting Dates: General Aspects

Certificate of income received and withheld W9 form is a federal document that indicates earnings and withheld taxes for the last accounting year of taxation. So, you do need a new W-9 each year. The charge year begins on January 1 and ends on December 31. By law, before January 31 of this year, the employer must send the W-9 paper.

The person will receive this document from each new workplace. He/she must submit one copy of the cess paper along with the federal income charge return to the IRS. If the resident lives or works in a state that levies an income tax, he/she needs to attach one copy of W-9 to his/her state income charge return.

Correct Data is the Key to Taxpayer Security

Annually, taxpayers fill in and submit current year W-9 form to the IRS. So the government will find out how much money the resident earned and how much tax he/she has paid. If the tax amount is too much, the taxpayer will receive a refund of the overpayment.

The US cess reporting system is rather complicated. For residents can provide correct reporting in 2020, it is necessary to study fiscal legislation carefully. One should also pay attention to the fact that taxpayers differentiate in many ways.